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Academic Resources
- PGME Program Handbook
- Clinical Fellow Resource Guide
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- Faculty and Staff Resources
- Learner in Difficulty
- Accreditation
- Credentialing
- Leaves of Absence
- Postgraduate Medical Education Committees
- Credentialing-Verification of Training Request Form
- Policies
- Postgraduate CBME Resources
- Virtual Interview Preparation
Click on the image above to open a PDF copy of the handbook.
PGME Resources and Links
The resources and links below are also found in The Handbook above. The Handbook also provides more detailed descriptions and context - the section below is intended as a 'quick link" to the contents of The Handbook.Postgraduate Medical Education (PGME) and Program Contacts
Schulich School of Medicine and Dentistry - Helpful Links
Getting Started: CanAMS, Elentra, and CanERA
CanAMS Links:
- Logging Into CanAMS (using credentials emailed from RCPSC)
- CanAMS Tips and Tricks
- "CanERA For University Personnel" Module
- Standard 9: General Standards of Accreditation for Residency Programs
Elentra:
- Elentra Login Page
- Schulich Elentra Main Page
- PGME Assessment Data Security Policy
- Elentra User Guide
- Elentra EPA Basics
- Elentra Feature Flyers Page
- Elentra Login Help
CanERA:
Standards of Accreditation Overview
Standards of Accreditation Overviews:
- General Standards of Accreditation for Residency Programs (Royal College)
- Glossary of Terms
- General Standards of Accreditation for Area of Focused Competency (AFC) Programs (Royal College)
- Standards of Accreditation for Residency Programs in Family Medicine (the "Red Book")
- General Standards of Accreditation for Institutions with Residency Programs (Royal College)
- Royal College Information and Documents by Specialty/Discipline
Information by Domains:
- Program Organization: Standards 1 and 2
- Educational Program: Standard 3
- Resources: Standard 4
- Learners, Teachers, and Administrative Personnel: Standards 5, 6, 7, and 8
- Continuous Improvement: Standard 9
DOMAIN: Program Organization - Standards 1 and 2
Standard 1: Program Organization
Program Resources
- Program Director Handbook (Royal College)
- Administering Residency Programs (Royal College)
- PGME Guidelines for Support for Accredited Postgraduate Programs
- Western EDI A Guide for Inclusive Language
- Program Director Generic Role Description
- PGME Program Director Appointment Policy
- Royal College Policy on Appointing a Program Director
- PD-Resident Meeting Agenda Template
- Resident Exit Interview Template
- The Role of the Program Administrator (Royal College)
- Program Administrator Guide (PARO)
- PGME Program Communication Document
- Schulich Continuing Professional Development (webpage)
- AFC Committee Terms of Reference Template
- AFC Committee Agenda Template
- RPC Terms of Reference Template
- RPC Agenda Template
- Site Lead Role Description
- Research Lead Role Description
- Wellness Lead Role Description
Competence Committee Resources
- Competence Committee Terms of Reference Template
- CC Meeting - Assessment Process Guidelines
- Competence Committee Review Checklist
- Competence Committee Confidentiality Agreement Template
- Academic Advisor Role Description
Standard 2: Program Director and Residency Program Committee
DOMAIN: Education Program - Standard 3
Standard 3: The Education Program
- Royal College Program Specific Documents
- CanMEDS Roles and Resources (Royal College)
- CanMEDS Family Medicine (2017 and Supplements) (CFPC)
- Rotation Goals and Objectives Template
- Guidance Document on ITERs/ITARs
Curriculium Mapping Resources:
- Guide to Mapping EPA's to CBD Curriculum
- Curriculum Mapping Template for Programs and Residents - 2023 (Excel Spreadsheet)
- Curriculum Mapping Template for Accreditation - 2023 (Excel Spreadsheet)
Curriculum Planning Resources:
- PARO Best Practices to Optimal Academic Days
- Schulich PGME - Transition to Residency (T2R) Page
- AFMC Opiod Modules
- AFMC Opiod Resources
- AFMC Opiod Simulation Playbook
- CanMEDS and Faculty Development Resources
- CMPA Medico-legal Handbook
- CMPA Consent Guide
- Antiracism Foundations Certificate Program at Western
- Indigenous Health Resources at Western
- Schulich Equity Diversity Inclusion and Decolonization Website
- Equity, Diversity and Inclusion (CREDIT)
- CMPA Resources
- CMPA Education and Events
Faculty Guidelines and Professional Responsibility Resources for Programs:
- CPSO Professional Responsibilities in Medical Education
- PGME Policy on Faculty Supervision
- PGME Faculty Evaluation Policy
- Standard 9 (for Residency Programs)
- Standard 7 (for AFC Programs)
CBME Resources:
- Guide to CBME for Program Administrators
- PGME CBME Resources
- PGME Academic Advisor Role Description
- PGME Academic Advisor Year-at-a-Glance
- Competence Committee (CC) Terms of Reference (ToR) Template
- CC Process and Procedures Template
- CC Reporting to RPC Template
Resident Asessment, Appeals, and Learner in Difficulty Resources:
- PGME Advisory Board Terms of Reference template
- PGME Advisory Board Meeting Dates
- Resident Assessment and Appeal Policy
- Areas of Focus Competence (AFC) Appeals Policy
- PGME Resident Remediation Checklist
- PGME Resident Probation Checklist
- PGME Resident Remediation Plan Template
- PGME Learner in Difficulty Website
DOMAIN: Resources - Standard 4 (Inter-Institution Agreement Form)
Standard 4: Resources
- Schulich Affiliation Agreement Template
- Affiliation Agreement Completion Instructions
- Inter-Institution Affiliation (IIA) Form (fillable PDF from the Royal College)
- IIA Example #1
- IIA Example #2
DOMAIN: Learners, Teachers, and Administrative Personnel - Standards 5, 6, 7, and 8
Standard 5: Safety and Wellness
- CPSO Professional Responsibilities in Medical Education (Webpage)
- PGME Policies (Webpage)
Safety and Wellness Resources:
- PGME Safety Policy
- PGME Program Specific Safety Policy Template
- PGME Fatigue Risk Management Guidelines
- Schulich Learner Experience Office (LEO)
- Western Human Rights Office
Specific PGME Policies for Standard 5:
Standard 6: Residents are Supported Fairly
Resident Selection:
- PGME Resident Selection Policy
- PGME Resident Selection Guidelines to Promote Equity Diversity and Inclusion
- PGME CaRMS Confidentiality and Conflict of Interest Agreement Template
- CaRMS Website
- CaRMS Match Violation Policy
Standard 7: Your Faculty
- PGME Faculty Evaluation Policy
- Schulich Continuing Professional Development (CPD) (Website)
- CPSO Policy on Professional Responsibilities in Medical Education
- PGME Policy on Faculty Supervision of Postgraduate Trainees
Standard 8: Administrative Personnel are Supported
DOMAIN: Continuous Improvement - Standard 9
Standard 9: Continuous Improvement
Program Review Resources:
Competence By Design Webpage and Resources
CBME Resources:
- Schulich PGME CBME Website
- Guide to CBME for Program Administrators
- PGME CBME Resources
- Program Director-Resident Meeting Agenda Template
- PGME Academic Advisor Role Description
- PGME Academic Advisor Year-at-a-Glance
- Competence Committee Terms of Reference Template
- CC Meeting - Assessment Process Guidelines
- Competence Committee Review Checklist
- Competence Committee Confidentiality Agreement Template
Curriculum Mapping:
- Guide to Mapping EPA's to CBD Curriculum
- Curriculum Mapping Template for Programs and Residents - 2023 (Excel Spreadsheet)
- Curriculum Mapping Template for Accreditation - 2023 (Excel Spreadsheet)
Learner in Difficulty Resources
- PGME Learner in Difficulty (Website)
- Learner Experience Office (LEO)
- PGME Request for Accommodations Guidelines and Process
Useful PGME Learner in Difficulty Resources:
Important Dates and To-Do Calendar: CaRMS and Exams
CaRMS Interview and Match Information:
- The CaRMS Algorithm
- PGME CaRMS Confidentiality and Conflict of Interest Agreement Template
- CaRMS Match Violation Policy
- CaRMS Interview Guidelines
- CaRMS Summary of Match Statistics
- AFMC Statement on Match Integrity
CaRMS R-1 Match Timelines and Deadlines:
General Yearly Timelines for CaRMS Match Process for Programs:
Royal College Examinations Information:
Royal College Exams: Deadline, Dates, and Locations (website)
For residents writing examinations the deadlines to apply for exam eligibility and training assessment occurs the year before the exam:
- For spring examinations, the deadline is April 30th the year before.
- For fall examinations the deadline is August 31st the year before.
The process for applying for the exams can be found here.
Family Medicine Examinations:
Family Medicine certification examinations are held twice per year, and are in two parts:
- Short Answer Management Problems (SAMP)
- Simulated Office Oral (SOO)
For residents writing the examination for the first time, application deadlines are late spring for a fall (October) exam date. For spring examinations (April), application deadlines are summer to early fall. Further information can be found at the CFPC Certification Examination Information site.
A Year in the Life: Scheduling a Program
Academic Year Scheduling:
SPECIFIC YEARLY TIMELINE |
|
SPRING |
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SUMMER |
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EARLY FALL |
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LATE FALL |
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JANUARY/ FEBRUARY |
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Professional Association of Residents of Ontario (PARO)
PARO at Schulich:
PARO is the official representative voice for Ontario’s doctors in training.
Our PARO representatives for 2024 – 2025 are:
- Dr. Anna Branch (Site Chair)
- Dr. Merit Kirolos
- Dr. Priyanka Singh
- PARO General Council: Western
PARO Resources:
Acronyms and Abbreviations
AA – Academic Advisor
AFC – Areas of Focused Competency
AFMC - Association of Faculties of Medicine of Canada
AHD – Academic Half Day
CanAMS – Canadian Accreditation Management System
CanERA - Canadian Excellence in Residency Accreditation
CanMEDS – Canadian Medical Education Directives for Specialists
CanMEDS-FM – Canadian Medical Education Directives for Specialists – Family Medicine
CBD – Competency by Design
CBME – Competency Based Medical Education
CC – Competency Committee
CFPC – College of Family Physicians of Canada
CiL – Certificate in Leadership
CMPA – Canadian Medical Protective Association
COI – Conflict of Interest
CPD – Continuing Professional Development
CPSO – College of Physicians and Surgeons of Ontario
CQI/QI – Continuous Quality Improvement/Quality Improvement
EPA – Entrustable Professional Activity
FMES-PG - Future of Medical Education in Canada – Postgraduate
IIA – Inter-Institution Affiliation Agreements
ISR/T – Internationally Sponsored Resident/Trainee
ITAR/ITER – In-Training Assessment/Evaluation Reports
LEO – Learner Experience Office
LPI – Leading Practice Indicators
MOH – Ministry of Health
MRP – Most Responsible Physician
MSF – Multi-Source Feedback (360o Assessment)
MSM – Medicine Subspecialty Match
OSCE – Objective Structured Clinical Exam
OTH – Ontario Teaching Hospitals
PARO - Professional Association of Residents of Ontario
PA – Program Administrator
PC – Program Committee
PD – Program Director
PEAP – Pre-Entry Assessment Program
PDSA Cycle – Plan, Do, Study, Act Cycle
PGME – Postgraduate Medical Education
PGY# - Postgraduate Year # (e.g. PGY1) (# being their current year in their specialty)
RAC – Resident Advisory Committee
RCPSC/RC – Royal College of Physicians and Surgeons (also, “RC” or “The Royal College”)
ROL – Rank Order List
RPC – Residency Program Committee
RTBC – Resident as Teacher Bootcamp
SAS – Schulich Administrative System
SICR – Serious Illness Conversation Retreat
T2R – Transition to Residency
T2P – Transition to Practice
ToR – Terms of Reference
UME – Undergraduate Medical Education
