PGME-Handbook---Composition-Book-Image.png

Click on the image above to open a PDF copy of the handbook.

 

PGME Resources and Links

The resources and links below are also found in The Handbook above. The Handbook also provides more detailed descriptions and context - the section below is intended as a 'quick link" to the contents of The Handbook.

Postgraduate Medical Education (PGME) and Program Contacts

Schulich School of Medicine and Dentistry - Helpful Links

Getting Started: CanAMS, Elentra, and CanERA

CanAMS Links:

Elentra:

CanERA:

Standards of Accreditation Overview

Standards of Accreditation Overviews:

Information by Domains:

DOMAIN: Program Organization - Standards 1 and 2

Standard 1: Program Organization

Program Resources

Competence Committee Resources

Standard 2: Program Director and Residency Program Committee

DOMAIN: Education Program - Standard 3

Standard 3: The Education Program

Curriculium Mapping Resources:

Curriculum Planning Resources:

Faculty Guidelines and Professional Responsibility Resources for Programs:

CBME Resources:

Resident Asessment, Appeals, and Learner in Difficulty Resources:

DOMAIN: Resources - Standard 4 (Inter-Institution Agreement Form)

Standard 4: Resources

DOMAIN: Learners, Teachers, and Administrative Personnel - Standards 5, 6, 7, and 8

Standard 5: Safety and Wellness

Safety and Wellness Resources:

Specific PGME Policies for Standard 5:

Standard 6: Residents are Supported Fairly

Resident Selection:

Standard 7: Your Faculty

Standard 8: Administrative Personnel are Supported

DOMAIN: Continuous Improvement - Standard 9

Standard 9: Continuous Improvement

Program Review Resources:

Competence By Design Webpage and Resources

CBME Resources:

Curriculum Mapping:

Learner in Difficulty Resources

Useful PGME Learner in Difficulty Resources:

Important Dates and To-Do Calendar: CaRMS and Exams

CaRMS Interview and Match Information:

 CaRMS R-1 Match Timelines and Deadlines:

CaRMS-Match-Timelines-2024-2027.png

General Yearly Timelines for CaRMS Match Process for Programs:

 CaRMS-Yearly-Timeline-for-Programs.png

 

Royal College Examinations Information:

Royal College Exams: Deadline, Dates, and Locations (website)

For residents writing examinations the deadlines to apply for exam eligibility and training assessment occurs the year before the exam:  

  • For spring examinations, the deadline is April 30th the year before. 
  • For fall examinations the deadline is August 31st  the year before.

The process for applying for the exams can be found here.

 

Family Medicine Examinations:

Family Medicine certification examinations are held twice per year, and are in two parts: 

  1. Short Answer Management Problems (SAMP) 
  2. Simulated Office Oral (SOO) 

For residents writing the examination for the first time, application deadlines are late spring for a fall (October) exam date. For spring examinations (April), application deadlines are summer to early fall. Further information can be found at the CFPC Certification Examination Information site.

 

A Year in the Life: Scheduling a Program

Academic Year Scheduling:

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SPECIFIC YEARLY TIMELINE

SPRING
  • PGY1 rotation scheduling review between early March-late April, with final review period in May and release by end of May. 
  • Rotation scheduling release and room booking. 
  • Organize new resident orientation and welcome (including venue, catering, supplies, swag etc. as applicable). 
  • Update website for the new academic year – including update of important calendar events for the academic year (exams, OSCEs, research day etc.). 
  • Update of resident handbook if applicable. 
  • Order certificates or plaques for graduating residents. 
  • Arrange end-of-year or graduation event as applicable. 
  • Provide reminders for residents writing Royal College spring exams their deadline to apply for a training assessment is April 30th of the year before the assessment. 
  • Provide reminders for residents writing a Royal College fall exam,  the deadline to register for the exam is April 15th of the year of the exam. 

SUMMER 
  • Transition 2 Residency series (T2R PGME) is scheduled for PGY1 residents (Wednesday afternoons from 1-4pm over Zoom/virtual). 
  • Visa trainee applications review and interview scheduling. 
  • Provide a reminder for residents writing Royal College fall exams their deadline to apply for a training assessment is August 31st of the year before the assessment. 
  • Provide Royal College Confirmation of Completion of Training (CCT) to PGME in mid-August for residents writing spring exams. 
  • Monitor and follow up registration requirements for July 1 start (new and continuing trainees). 

EARLY FALL 
  • For PGY1 programs, assemble the CaRMS application file review team and develop a rubric and scoring template for file review. 
  • Schedule the interview teams. 
  • Update interview materials and interview questions/scoring rubric. 
  • Schedule and book rooms for faculty/residents for the interview period. 

LATE FALL 
  • File review for PGY1 CaRMS match. 
  • Provide reminders for residents writing the Royal College spring exams, the deadline to register for the exam is November 4th of the year of the exam. 

JANUARY/ FEBRUARY 
  • Begin scheduling academic half-days (AHD) for the next academic year and confirming presenters/room bookings as required 
  • Provide Royal College Confirmation of Completion of Training (CCT) to PGME in mid-February for residents writing Fall exams. 
  • Review resident training lines in database (SAS) to confirm trainees continuing in next academic year (see Continuing List email from PGME). 
  • The PGY1 rotation scheduling period begins – submit initial request to PGME by end of February. 

Professional Association of Residents of Ontario (PARO)

PARO at Schulich:

PARO is the official representative voice for Ontario’s doctors in training.

Our PARO representatives for 2024 – 2025 are: 

PARO Resources:

Acronyms and Abbreviations

AA – Academic Advisor

AFC – Areas of Focused Competency

AFMC - Association of Faculties of Medicine of Canada

AHD – Academic Half Day

CanAMS – Canadian Accreditation Management System

CanERA - Canadian Excellence in Residency Accreditation

CanMEDS – Canadian Medical Education Directives for Specialists 

CanMEDS-FM – Canadian Medical Education Directives for Specialists – Family Medicine

CBD – Competency by Design

CBME – Competency Based Medical Education

CC – Competency Committee

CFPC – College of Family Physicians of Canada

CiL – Certificate in Leadership

CMPA – Canadian Medical Protective Association

COI – Conflict of Interest

CPD – Continuing Professional Development

CPSO – College of Physicians and Surgeons of Ontario

CQI/QI – Continuous Quality Improvement/Quality Improvement

EPA – Entrustable Professional Activity

FMES-PG - Future of Medical Education in Canada – Postgraduate

IIA – Inter-Institution Affiliation Agreements

ISR/T – Internationally Sponsored Resident/Trainee

ITAR/ITER – In-Training Assessment/Evaluation Reports

LEO – Learner Experience Office

LPI – Leading Practice Indicators

MOH – Ministry of Health

MRP – Most Responsible Physician

MSF – Multi-Source Feedback (360o Assessment)

MSM – Medicine Subspecialty Match

OSCE – Objective Structured Clinical Exam

OTH – Ontario Teaching Hospitals

PARO - Professional Association of Residents of Ontario

PA – Program Administrator

PC – Program Committee

PD – Program Director

PEAP – Pre-Entry Assessment Program

PDSA Cycle – Plan, Do, Study, Act Cycle

PGME – Postgraduate Medical Education

PGY# - Postgraduate Year # (e.g. PGY1) (# being their current year in their specialty)

RAC – Resident Advisory Committee

RCPSC/RC – Royal College of Physicians and Surgeons (also, “RC” or “The Royal College”)

ROL – Rank Order List

RPC – Residency Program Committee

RTBC – Resident as Teacher Bootcamp

SAS – Schulich Administrative System

SICR – Serious Illness Conversation Retreat

T2R – Transition to Residency

T2P – Transition to Practice

ToR – Terms of Reference

UME – Undergraduate Medical Education