Resident Vacation Policy
General Information
Requests must be made at least 4-weeks in advance of the requested start day of vacation and/or educational leave (6-weeks recommended). In order to accommodate all requests for vacation and/or educational leave, and to ensure adequate patient coverage, requests for the last 3-blocks (Block 11 to Block 13) must be submitted no later than March 1st. Late submissions will not be accepted. All requests MUST be submited via email Sheryl Jones.
- All Requests: All submitted requests are reviewed and approved by the Program Administrator, Program Director, and the Chief Resident on a first-come-first served-basis. Once it is approved, you will receive an email confirmation. Please allow up to 2 weeks for approval notification. If you have not received a response to your request within that time-frame then contact the Program Administrator Sheryl Jones.
- Off-Call Requests: Orthopaedic residents who are on-service should submit their off-call requests via Email to the program as outlined above. You may request it at any time, but it may not necessarily be granted by the Chief Resident when the On-Call Schedule is completed.
- Vacation Requests: You are entitled to 4-weeks (a week is 7 days which includes 5 working days and 2 weekend days) of paid vacation per year (you are not entitled to bookend weekends). If you want both weekends off, then you must submit a request for that time as vacation or off-call, however, this may not necessarily be granted.
- Educational Leave: In addition to vacation entitlement, residents shall be granted additional paid leave for educational purposes. Such educational leave, up to a maximum of seven (7) working days per annum, shall be consecutive if requested by the resident, and shall not be deducted from regular vacation entitlement. Such leave may be taken by housestaff at any time, provided only that professional and patient responsibilities are met. If a portion of the time away extends into a weekend you must request that time off as vacation or off-call as appropriate.
- Single block rotations on Orthopaedics: It is recommended that residents take a maximum of 1-week of vacation time during a 4-week rotation on Orthopaedics.
- Stat replacement requests: You have 90 days to use these lieu days and this request option will be available to use after the observed Statutory Holiday. When submitting a lieu day request, you must include the stat date that you originally worked. If that information is not included in your request, then the request will be denied. It is our strong preference that, whenever possible, you take your stat replacement day on the rotation where these holidays occurred.
- Verbal requests: Verbal vacation, education/conference requests will not be granted. There will be no exceptions to this policy.
