Registration and Progression

The academic year in the School of Graduate and Postdoctoral Studies (SGPS) consists of three terms, commencing on or about September 1 (Fall Term), January 1 (Winter Term), and May 1 (Summer Term). MSc Students are admitted for the Fall Term.

MSc students must maintain continuous registration in the SGPS in each successive term from initial registration until all requirements for the degree are completed.

The maximum registration period for completing a Master's degree is three calendar years from initial registration. For students admitted part-time to an approved part-time Master's program, the maximum registration period is four years. 

Due to students coming to our program from a wide variety of educational backgrounds, there is a fairly heavy course-work requirement. To ensure timely completion of the degree, there is a necessary rate of progress through the program. MSc students must complete 3.5 credits (consisting of core and elective courses) and maintain continuous registration by paying tuition fees in each successive fall, winter and summer terms (from program entry, until the thesis is successfully defended, and corrections submitted to SGPS).

Students are entitled to 2 weeks vacation time per year, the timing of which must be pre-approved by their supervisor(s).

The Master's degree must be completed within six terms (two years) from initial program entry. The deadline for degree completion will be extended in exceptional circumstances, in the case of an approved leave of absence (refer to section on Leave of Absence).

Acceptable Progression

This progress includes: following the recommended time line, regularly meeting with the thesis supervisor and maintaining a continued effort on the thesis research, acheiving prorgam milestones, and maintaining a cumulative average of at least 70% calculated each term over all courses taken for credit, with no grade less than 60%.

Change of Registration

SGPS coordinates the administration of changes to students’ registration status as requested. Those changes proceed through various channels of approval. For more information on these requests please select the required change below: 

Applying to Transfer from MSc to PhD Program
Some MSc students are eligible to submit an application for a transfer to the PhD program once they have completed all of their core courses, as early as the end of the second term, or as late as before the end of the fifth term in the MSc program. MSc students who completed our undergraduate program may consider applying sooner than the end of the second term, provided that they have completed all core courses.

Eligibility: MSc students whose core course grades are in the upper half of their cohort, and who have support and funding from their supervisor(s), are eligible to apply for a transfer. Upon email request, the Academic Programs Coordinator can share with the potential applicants whether or not they are eligible to apply, after all grades for core courses have been submitted by the instructors.   

Application requirements: Eligible MSc students should submit to the Academic Programs Coordinator the following documents:  1) the Transfer Request form and 2) a letter of recommendation/support from their supervisor(s) that confirms funding availability and outlines the intended scope of research for the PhD-level thesis.

Adjudication of Applications: The Graduate Affairs Committee reviews all transfer request applications. The Committee’s decision on whether to approve a request is based on a multi-dimensional assessment of the student’s suitability for transfer to the Doctoral program (e.g., student’s academic performance in the MSc program, consultation with the instructors of the core courses, reason for request, originality and scope of the proposed research, and support from the supervisor). Meeting the eligibility criteria does not guarantee the approval of the transfer request. Not meeting the eligibility criteria for a transfer or not being approved to transfer to the Doctoral program does not imply that MSc students are ineligible to be admitted to our PhD program after completion of the MSc program.

Program Requirements

Review of Student Progress

Success in the graduate program is marked by achieving key milestones in a timely manner. The primary purpose of the annual review of student progress, conducted at the end of terms three (summer) and five (winter) and every term after term six (summer, if applicable) is to identify departures from the normal time line so that appropriate actions can be taken as soon as possible. It is the student's responsibility to initiate the process, and timely compliance is itself a formal progression requirement. All students are required to submit a completed and signed progress form by the deadline. Registration for future terms will be conditional on the student having submitted a progress form by the deadline. It is the student's responsibility to prepare the Annual Review of Student Progress Form when it is e-mailed out.

Review of student progress is a 2-step process whereby the student: (1) completes Part A of the form and (2) schedules an in-person meeting with his/her supervisor(s) to complete Part B. The form is then signed by both the student and supervisor(s) and submitted by the deadline to the Academic Program Coordinator. Copies should be kept by both the supervisor(s) and the student. Supervisor, and if applicable, co-supervisor signatures, are required on the form.

The Departmental Graduate Affairs Committee will require a student to withdraw from the program if he or she is not making adequate progress.