Non-credit Pre-clerkship Summer Electives

Please note you will need to follow the steps each time you work with a new supervisor. 

1. Student arranges NPSE with supervisor. 
2. Student registers NPSE on Schulich School of Medicine & Dentistry Hub. 
3. All first and second year students will be added to the 2024 NPSE Elentra cohort. This will provide students with access to the Acceptance Form in Elentra.
4. Student triggers the Acceptance Form in Elentra to their NPSE preceptor (see instructions on how to do this here). 
5. Students can monitor whether or not the preceptor has submitted the Acceptance Form in Elentra - information on how to do this is also attached in the document above. 
6. Western's Registrar's Office bills the student ($60.00). 
7. On the final day of the elective, the student triggers the Feedback Form in Elentra fo their NPSE preceptor, using the same Elentra process as the Acceptance Form above. 
   1. A notion of "SAT", "INC" or "WDN" is recorded in the HUB and ultimately on the student's transcript. 
      1. Once the NPSE is formally registered with the Registrar's Office, it will not be removed from a student's transcript, regardless of the notion received. 
      2. If more than one NPSE is done, the student must receive a "Completed" notion on the Feedback Form from each preceptor in order for "SAT" to be recorded on the transcript. 
      3. If the Feedback Form is not received by UME by the stated deadline, a notion of "INC" will be recorded on the transcript. If the Feedback Form is not received within one month of completion of the elective, a "WDN" notion will be recorded on the student's transcript. This will not be removed. 
      4. If the NPSE is cancelled, or does not meet the minimum required clinical hours, the students will inform the UME Office immediately. In this case a "WDN" will be recorded on the transcript. 

1. Student completes the Summer Non-Credit Research Elective Application - Windsor Placement Form. 
2. Windsor Campus Office confirms dates and supervisor and communicates information to the student within three (3) weeks of application submission. 
3. Students must register ALL NPSE on Schulich School of Medicine & Dentistry Hub independently (this Windsor office will NOT do this for you) once the confirmation note from Windsor Campus has been sent to the student. Failure to do so before the stated deadline will result in the student not being able to complete the elective.
4. All first and second year students will be added to the 2024 NPSE Elentra cohort. This will provide students with access to the Acceptance Form in Elentra.
5. Student triggers the Acceptance Form in Elentra to their NPSE preceptor (see instructions on how to do this here).
6. Students can monitor whether or not the preceptor has submitted the Acceptance Form in Elentra - information on how to do this is also attached in the document above.
7. Western's Registrar's Office bills the student ($60.00).
8. On the final day of the elective, the student triggers the Feedback Form in Elentra fo their NPSE preceptor, using the same Elentra process as the Acceptance Form above.
   1. A notion of "SAT", "INC" or "WDN" is recorded in the HUB and ultimately on the student's transcript.
      1. Once the NPSE is formally registered with the Registrar's Office, it will not be removed from a student's transcript, regardless of the notion received.
      2. If more than one NPSE is done, the student must receive a "Completed" notion on the Feedback Form from each preceptor in order for "SAT" to be recorded on the transcript.
      3. If the Feedback Form is not received by UME by the stated deadline, a notion of "INC" will be recorded on the transcript. If the Feedback Form is not received within one month of completion of the elective, a "WDN" notion will be recorded on the student's transcript. This will not be removed.
      4. If the NPSE is cancelled, or does not meet the minimum required clinical hours, the students will inform the UME Office immediately. In this case a "WDN" will be recorded on the transcript. 

1. Non-credit Pre-clerkship Summer Clinical Elective (NPSCE): A clinical learning opportunity during which a student receives at minimum of 30 hours of clinical instruction while interacting with patients in a clinical setting. It involves shadowing, observing, and participating in patient care under strict supervision by a legally licensed medical practitioner (preceptor). 
2. Combined Non-credit Pre-clerkship Summer Clinical and Research Elective (NPSCRE): A Combined NPSCRE is primarily for students involved in a research project but who would also like to accompany the same preceptor during their clinical duties on intermittent days.
3. International Non-credit Pre-clerkship Summer Electives: For information about summer electives outside of Canada, please visit the internationalization webpage.

• A one-time registration fee of $60 will be billed by the Registrar's Office
• Students participating in a NPSE are protected by Western University's general and professional liability insurance but no additional accident or injury insurance is provided by the School
• Students in Year 1 or 2 who are not enrolled in MED5010 during the summer months are not protected by Western University's general and professional liability insurance

To qualify, an opportunity must: 

• Begin after the last curricular session in June and end before the start of the first curricular session in August/September
• Meet a minimum of four weeks (research) or 30 hours (clinical)

To participate, the student must: 

• Complete all mandatory LHSC online modules as a principle of best practice in pre-clinical training as well as the new online radiation dosimeter registration
• The UME Office is not responsible for ensuring/verifying that students have completed this training
• Failure by the student to complete the required modules prior to participating in the NPSE program will be considered a breach of professionalism
• Pay the registration fee
• Provide the preceptor/supervisor with both the Acceptance and Feedback forms through the Elentra system
• Abide by all COVID-19 restrictions/requirements/policies at each site/department

The faculty supervisor (for NPSE) must: 

• Complete required Elentra forms within stated deadlines
• Discuss specific learning objectives with the student and which objectives will be met

• Acceptance Form - distributed through Elentra; must be submitted through Elentra before the elective will be approved
• Feedback Form - distirbuted through Elentra; must be submitted through Elentra within one week of completion of the elective
• NPSE-Introductory Letter
• Policy Statement

Note: UME NPSE program is not responsible for electives arranges through exchange programs such as CFMS/IFMSA.