Catering

Policy Name: Catering
Purpose: Policy outlines when using university funds for catering is an allowable expense.
Applies To: All faculty and staff
Effective: March 2021
Next Review Date: March 2026
Printable Copy: Under Review

Scope:

This policy applies to all meetings and/or events in which only faculty and staff are in attendance and does not apply to:

  1. Activities/events organized by Alumni and Development
  2. Recruitment interviews/dinners as organized by Faculty Affairs, for both Clinical and Basic Science appointments
  3. Dinners for invited speakers/special guests external to Western University
  4. Student events
  5. Grand Rounds for Clinical departments
  6. Receptions/lunches covered under Hospitality policy - Schulich Medicine & Dentistry

Catering Policy:

The catering policy is currently under review and will be updated soon. For any questions, please contact schulichreimburse@uwo.ca



Policy Principles:

This policy outlines the rules and principles for university funded allowable expenses, ensures fair and reasonable practices, and provides a framework of accountability. These procedures are in accordance with applicable federal and provincial legislation including but not limited to legislation issued by the Canada Revenue Agency (CRA) and the Broader Public Sector (BPS) Accountability Act and its related directives.

Compliance and Accountability:

Compliance is mandatory. Ineligible expenses will not be reimbursed. Enforcement of this policy is the responsibility of the Chair, Department Leader or Budget Manager. Schulich Finance will complete financial audits on an ongoing basis to ensure compliance.

All Schulich School of Medicine & Dentistry Travel & Expense Reimbursement Policies are in addition to Western University’s MAPP 2.16 Travel & Expenses Reimbursement Policies. Research expense policies derived from external organizations will supersede all Western/Schulich expense policies and are the responsibility of the researcher to adhere to.