Materials Pre-Launch

Planning

The above schedule of planning provided in the three boxes (12+ months before launch, 12 months befoe launch, and 6 months prior to launch) is created based on the following materials. Click through the materials below for a general overview:

Click on image to open PDF Gantt Chart

 

Gantt Chart - See the suggested month-by-month approach for preparing for your launch in this Gantt chart for implementing CBD. You will see what our Operations Team needs to do and what programs need to do.

Royal College CBD Implementation Planner

 

 

 

Our PGME CBME Team is here to help you throughout the process. Below is an outline of the various meetings: 

  • Meetings with the PGME CBME Operations Team - We are excited to help you on this journey to implementing CBD. In the year prior to your launch, we will set up various meetings throughout those 12 months. See the schedule here, starting with an introductory meeting in August-September.

Ground Rules

Implementing CBD is a large culture shift. Programs must establish the ground rules for EPAs and ensure both faculty and residents are aware of the general expectations when it comes to EPAs and CC meetings.

Common questions to answer and communicate with both faculty and residents in your program include:

  • The expected number of EPAs to request/complete/deem "achieved" per day/week/block
  • What is an acceptable approach to requesting EPAs?
  • What parts of the form in Elentra that can be completed by a resident?

The PGME CBME Operations Team can provide you with more information about ground rules for EPAs and Competence Committee meetings.

Program Director & CBME Lead Module

Click on this image to open the royal college learning module. The CBD for Program Directors module includes 6 modules that you can complete in any order at any time and is also advisable for program CBME Leads. You do not have to complete all modules. However, for every module you complete you will earn MOC Section 3 credits and a certificate of participation.

  1. Learn the Basics of CBD: Familiarize yourself with the CBD lingo (EPAs, milestones, training experiences, etc.), explain how the transition to CBD will benefit your program, faculty members and residents, and learn about the role of the program director in the transition to CBD.
  2. Lead the Change: Apply the “five key actions” for leading the change to design a change process that will prepare you, your faculty members, your residents and other key stakeholders for the transition to CBD.
  3. Develop Your Curriculum - EPAs and Milestones: Apply the 10 key steps in successful curriculum mapping and map your specialty's EPAs, milestones and other activities to training activities.
  4. Set up a Competence Committee: Set up and pilot a competence committee, define your committee's policies and procedures, and train your committee members.
  5. Develop an Assessment Plan: Map your assessments to EPAs and develop a plan for engaging your faculty in workplace-based assessment (documented observations) and coaching.
  6. Work with an ePortfolio: Use your ePortfolio platform to guide resident learning and review program status.
  7. Evaluate Your Program: Build your CBD program evaluation plan so that you can measure whether or not (and why) CBD is helping you meet your program goals.